search filetypes in X1 'specify file types'

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search filetypes in X1 'specify file types'

Postby stodd » Thu Feb 28, 2008 3:02 am

The X1 'specify file types' list is quite long, and not very easy to read.
In particular, it is difficult to scan for a particular extension.

Is there a way to search it for occurrences of a given extension?

Also, where an extension appears several times (eg .doc), do the scanners check a .doc file to see if it's content looks like any of the checked file types, and then scan accordingly?
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Postby Kenward » Thu Feb 28, 2008 10:24 am

Do you mean the 'specify file types' thing in the files area of set up. I agree that listing by programs rather than extensions is not helpful. Nor is it the way most software handles the same task.

But back to your question, you certainly can search for occurrences of a given extension.

You need to have X1 show the appropriate columns. "Document Type" is one. Then you have to use the usual X1 tricks to get it to show "Doc" files rather than "Documents". (DOC= does it.)

You can also find things on the basis of the "Name" of the file. "Type" will also work.

I'm not sure that I understand the last bit of your question. Do you mean what happens if you have .doc extensions associated with several different programs?
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Re: search filetypes in X1 'specify file types'

Postby mrwul » Fri Sep 02, 2011 12:01 am

I know, this is a pretty old thread, but I found the solution here...

"File Extension" is not a field that can be selected when defining columns. So I tried just doc, or =doc,
but had to Google to find out that I shd use doc=

Personally, I do not often use this 'filtering' option - so I tend to forget it.

For that reason it is better to be able to select a field File Extension, from the column picker.

I'll submit this as a feature request.

The worst thing they can do is - turn it down .. :D

--
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Re: search filetypes in X1 'specify file types'

Postby Kenward » Fri Sep 02, 2011 1:46 am

"Document type" maybe what you are looking for.

If you look at the "hard wired" search "Documents" then ensure that the "Document type" column is visible you will see that it says:

doc= OR docx= OR xls= OR xlsx= OR ppt= OR pptx= OR vsd= OR pdf= OR odt= OR sxw= OR ods= OR sxc= OR odp= OR sxi= OR xlsm=

If you want a search with just the first two, edit that down to

doc= OR docx=

And then save this as a new search. Something like "Word files".

If this isn't what you want, then you'll have to explain it a bit more and tell us where this trick doesn't work for you.
MK
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Re: search filetypes in X1 'specify file types'

Postby pgk » Fri Sep 02, 2011 5:01 am

I like the suggestion to make the file types list searchable. I had made some other suggestions to improve that dialog, going as far as making a mockup. I think I only sent it in an email, so I'll add it here as well. -pgk

The “specify file types” box has been much improved: it can now be resized, and there are application specific groups. For a few other possible improvements, see mockup below.
- add a column next to the extensions called ‘items’ that shows how many of these file types are present on the user’s machine in the indexed area. Allow sorting by this column
- add a column that states ‘index size’ showing how many Mb the index of these files takes up. This allows the user to find ‘heavy’ extensions that cause a giant index, but that may not be important to the user.
- Add a checkbox: ‘hide options for file types that are not in use on this machine’. There is simply too much there, and this option would make it easier to select the file types that matter. In the example below several extensions don’t need to be shown since there are zero corresponding items in the user’s index

Image
Last edited by pgk on Fri Sep 02, 2011 7:04 am, edited 1 time in total.
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Re: search filetypes in X1 'specify file types'

Postby Kenward » Fri Sep 02, 2011 6:25 am

Image doesn't work for some reason.
MK
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Re: search filetypes in X1 'specify file types'

Postby pgk » Fri Sep 02, 2011 7:06 am

Hm. I tried to use 'postimage.org', not sure why it's not working. I edited the post, any luck now? The picture page is here:
http://postimage.org/image/1ktmclon8/
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Re: search filetypes in X1 'specify file types'

Postby Kenward » Fri Sep 02, 2011 7:58 am

Yup. Works now.
MK
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Re: search filetypes in X1 'specify file types'

Postby askwong » Fri Sep 02, 2011 11:31 am

I personally feel that X1 should have *two* view of "Specify File Types", being:

A) (New Feature Request): Alphabetical listing of file extensions. eg:
.doc Microsoft Office Word file
.docx Microsoft Office Word file XML format
.pdf Adobe PDF file
.SWF Adobe Flash file
...
.xls Microsoft Office Excel file
.xlsx Microsoft Office Excel file XML format


B) The other view is the present view, alphabetical listing by names of software companies that "own" the file format.
~I personally feel this "view" is for programmers, many users don't many of the software companies' names associated with the file extensions, hence the difficulty.

eg: I've had to force X1 to index for *.MHT files, which took me a while to figure out that it's Microsoft who "owns" this file format!
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Re: search filetypes in X1 'specify file types'

Postby pgk » Fri Sep 02, 2011 1:01 pm

The two views would be readily available if they split the info up in two columns in the dialog, as MS does in Win7, see the control panel:
Control Panel\All Control Panel Items\Default Programs\Set Associations

Thanks to the column headings in that dialog you can easily sort by name and description. Per my mockup I would like to add a third column 'number of files indexed', and optionally a fourth with 'index size'. If I can sort by number indexed, the need for a 'hide unused extensions' checkbox would not be as high.
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Re: search filetypes in X1 'specify file types'

Postby Greg Dawes » Fri Sep 02, 2011 3:33 pm

While we haven't gone so far as to list the total file size by types (there are other stand-alone applications which perform this functionality), as suggested by pgk, the next release of X1 (i.e. X1 Social) will let users sort the file extension list by either:
  • Type or
  • Extension

Type is the traditional style that X1 has been using for years, where items are grouped by application.
Extension is new and is an alphabetized list of file extensions.
Greg Dawes
QA Engineer
X1 Technologies
http://www.x1.com/company/contact-us
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Re: search filetypes in X1 'specify file types'

Postby Kenward » Sun Sep 04, 2011 2:36 am

Greg Dawes wrote:the next release of X1 (i.e. X1 Social)


I'm surprised that no one has picked up on this throwaway comment from Greg.

Looks like we are in for some interesting developments.
MK
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