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search filetypes in X1 'specify file types'

PostPosted: Thu Feb 28, 2008 3:02 am
by stodd
The X1 'specify file types' list is quite long, and not very easy to read.
In particular, it is difficult to scan for a particular extension.

Is there a way to search it for occurrences of a given extension?

Also, where an extension appears several times (eg .doc), do the scanners check a .doc file to see if it's content looks like any of the checked file types, and then scan accordingly?

PostPosted: Thu Feb 28, 2008 10:24 am
by Kenward
Do you mean the 'specify file types' thing in the files area of set up. I agree that listing by programs rather than extensions is not helpful. Nor is it the way most software handles the same task.

But back to your question, you certainly can search for occurrences of a given extension.

You need to have X1 show the appropriate columns. "Document Type" is one. Then you have to use the usual X1 tricks to get it to show "Doc" files rather than "Documents". (DOC= does it.)

You can also find things on the basis of the "Name" of the file. "Type" will also work.

I'm not sure that I understand the last bit of your question. Do you mean what happens if you have .doc extensions associated with several different programs?

Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 12:01 am
by mrwul
I know, this is a pretty old thread, but I found the solution here...

"File Extension" is not a field that can be selected when defining columns. So I tried just doc, or =doc,
but had to Google to find out that I shd use doc=

Personally, I do not often use this 'filtering' option - so I tend to forget it.

For that reason it is better to be able to select a field File Extension, from the column picker.

I'll submit this as a feature request.

The worst thing they can do is - turn it down .. :D

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Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 1:46 am
by Kenward
"Document type" maybe what you are looking for.

If you look at the "hard wired" search "Documents" then ensure that the "Document type" column is visible you will see that it says:

doc= OR docx= OR xls= OR xlsx= OR ppt= OR pptx= OR vsd= OR pdf= OR odt= OR sxw= OR ods= OR sxc= OR odp= OR sxi= OR xlsm=

If you want a search with just the first two, edit that down to

doc= OR docx=

And then save this as a new search. Something like "Word files".

If this isn't what you want, then you'll have to explain it a bit more and tell us where this trick doesn't work for you.

Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 6:25 am
by Kenward
Image doesn't work for some reason.

Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 7:58 am
by Kenward
Yup. Works now.

Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 11:31 am
by askwong
I personally feel that X1 should have *two* view of "Specify File Types", being:

A) (New Feature Request): Alphabetical listing of file extensions. eg:
.doc Microsoft Office Word file
.docx Microsoft Office Word file XML format
.pdf Adobe PDF file
.SWF Adobe Flash file
...
.xls Microsoft Office Excel file
.xlsx Microsoft Office Excel file XML format


B) The other view is the present view, alphabetical listing by names of software companies that "own" the file format.
~I personally feel this "view" is for programmers, many users don't many of the software companies' names associated with the file extensions, hence the difficulty.

eg: I've had to force X1 to index for *.MHT files, which took me a while to figure out that it's Microsoft who "owns" this file format!

Re: search filetypes in X1 'specify file types'

PostPosted: Fri Sep 02, 2011 3:33 pm
by Greg Dawes
While we haven't gone so far as to list the total file size by types (there are other stand-alone applications which perform this functionality), as suggested by pgk, the next release of X1 (i.e. X1 Social) will let users sort the file extension list by either:
  • Type or
  • Extension

Type is the traditional style that X1 has been using for years, where items are grouped by application.
Extension is new and is an alphabetized list of file extensions.

Re: search filetypes in X1 'specify file types'

PostPosted: Sun Sep 04, 2011 2:36 am
by Kenward
Greg Dawes wrote:the next release of X1 (i.e. X1 Social)


I'm surprised that no one has picked up on this throwaway comment from Greg.

Looks like we are in for some interesting developments.